Secure QR-Based Event Check-In
Clipboards lose 30% of your event data. Your field team deserves infrastructure, not office supplies.
QR check-in systems generate unique scannable codes for event attendees, capturing arrival timestamps, contact data, and engagement metrics in real-time, replacing manual sign-in sheets that lose data, misread handwriting, and require hours of post-event data entry.
The Sign-In Sheet Problem
Half the attendees at a 200-person rally skip the sign-in line entirely. The rest leave illegible chicken-scratch your intern spends six hours deciphering, misspelling names and transposing phone numbers.
That’s not a check-in system. That’s a data destruction pipeline.
The real cost isn’t manual entry hours. It’s the follow-up that never happens. Every illegible email is a donor you can’t ask. Every missing phone number is a volunteer you can’t mobilize.
How Custom QR Check-In Works
Every RSVP generates a unique QR code tied to that contact’s CRM record. At the door, your staff scans the code with any smartphone. No special hardware, no app store downloads, no training beyond “point and tap.” The system handles the rest:
- Instant CRM sync: the moment the code scans, the contact record updates with event attendance, timestamp, and check-in location
- Automatic attendance tracking: no-shows are flagged for re-engagement sequences, repeat attendees are scored higher for volunteer recruitment
- Follow-up triggers fire immediately: thank-you emails, donation asks, and volunteer sign-up flows deploy before the attendee reaches their car
- Walk-in capture: attendees without RSVPs scan a universal event code that captures their contact info via a mobile-optimized form, creating a new CRM record on the spot
Your field director gets a real-time dashboard showing check-in velocity, attendance vs. RSVP rates, and geographic distribution of attendees. Data that informs where your next event should be before this one ends.
What You Get That Off-the-Shelf Doesn’t
Eventbrite and Splash are built for corporate mixers, not campaign field operations. They want you exporting CSVs and manually importing into your CRM.
A custom QR system integrates directly with YOUR CRM. Donor scoring updates in real-time based on attendance patterns: a supporter at three events in two weeks is a major donor or field captain waiting to be asked.
Every scan creates a compliance-ready audit trail: who checked in, when, at which event, captured by which staff member. Structured, timestamped, and exportable.